Consular Services

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Public Advisory

PUBLIC ADVISORY: NOTICE OF MARRIAGE BETWEEN MARLOU DE GUZMAN ULANT AND JESSAMINE GUMARANG PASCUA
10 April 2025

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The Philippine Embassy in Kuwait performs civil registry services.Births, Marriages, and Deaths of Filipino citizens abroad must be reported and duly registered. We register births, marriages celebrated in, and deaths of Filipino citizens in the State of Kuwait.

What is civil registration?

It is a continuous, permanent and compulsory recording of vital events occurring in the life of an individual such as birth, marriage, and death, as well as court decrees, and legal instruments affecting his civil status in appropriate registers as mandated by Act No. 3753, the Civil Registry Law.

What are the uses of civil registry documents?

Civil registry documents establish the occurrence of birth, death, or marriage and therefore provide prima facie evidence of facts surrounding these events. Birth records present many facts about an individual such as the person’s name, date and place of birth, parents, religion, citizenship, among others. The marriage certificate establishes a change in civil status and the legal spouse while the death certificate records the passing away of an individual. These records are important in legal and personal transactions, applying for jobs, obtaining passports for travel, entrance to school, claiming insurance benefits, and others.

These records also provide data on the number of births, deaths, marriages, fetal deaths, adoptions, and the like, which in turn are essential in development planning.

PROCESSING TIME AT THE EMBASSY OFFICE IN SABAH AL SALEM

PROCESSING: 8:00 AM - 12:00 PM
RELEASING: Expedite (24 hours), Regular (3 working days) 2:00 PM - 3:00 PM

Beginning 15 June 2019, the Embassy will no longer physically affix red satin ribbons to documents brought to the Embassy for legalization, or more commonly known as “red ribbon”. The documents will continue to bear the round gold seal embossed with the Embassy’s dry seal, which will now be affixed to the upper left corner of the documents and bound through with an eyelet. The Embassy notes that this change is only in appearance of such documents and will be implemented by all Department of Foreign Affairs Consular Offices and Foreign Service Posts. Although the above services are more commonly known as “red ribbon”, the non-use of the red satin ribbon has no effect on the validity of the legalized document.

The Philippine Embassy, through its Consular Section, performs its notarial and legalization services in the context of the 1963 Vienna Convention on Consular Relations.

REQUIREMENTS FOR ACKNOWLEDGMENT AND SPECIAL POWER OF ATTORNEY (SPA) AND OTHER INSTRUMENTS

A consular official of the Philippine Embassy may perform the function of a Notary Public. In this case, the process to be undertaken is an acknowledgment, or the act by which a person who has executed an instrument such as an affidavit or Special Power of Attorney (SPA) goes before a competent officer such as a consular official and declares it to be his true and voluntary act and deed.

Personal appearance of the persons executing the document
Document to be acknowledged (ex. SPA, contract, deed, affidavit)- two (2) unsigned copies (applicant will sign in the presence of the Embassy's consular officer). Note: The document must also have the signatures of the witnesses. Please bring two (2) Passport or Civil ID copies of the witnesses. Personal appearance of the witnesses is not required.
Passports of signatory - original and two (2) photocopies of data page (page showing photo and complete name) and page with signature
Passports or government-issued ID of witnesses, if necessary in the document - two (2) photocopies of data page (page showing photo and complete name) and page with signature
Payment of fees:
- Regular fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250

The applicant will sign the document in the presence of a Philippine consular officer (please note that the Philippine Embassy requires that documents not in English be translated into English at all times).

Processing time for all documents is three (3) working days for regular and one (1) day for expedite, upon receipt of complete documents and payment.

Presentation of the official receipt issued by the Embassy is required if claiming your document in person at the Embassy.

For your convenience, attached below are downloadable affidavit templates.

REQUIREMENTS FOR NOTARIZATION OF AFFIDAVITS

Personal appearance of the persons executing the document
Duly prepared and signed affidavits
Copy of passport and Civil ID, if any, of the affiant/ signing party to the contract
Copy of passport and Civil ID, if any, of two (2) witnesses
Only the signatures of those who are physically present in Kuwait may be recognized by the Embassy for notarization purposes
In order to be notarized, the contents of the affidavits should not be contrary to law, good morals, customs or public policy
Payment of Fees:
- Regular fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250

REQUIREMENTS FOR AFFIDAVITS OF SUPPORT AND CONSENT

Personal appearance of the persons executing the document
Duly filled-out Affidavit of Support and Consent
Photocopy of the Kuwait visa with official English translation
Photocopy of the passport and residence visa of the sponsor
Photocopy of the passport of the person invited
Payment of Fees:
- Regular fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250

In order to prevent illegal recruitment and human trafficking, the Embassy has stopped notarizing Affidavits of Support and Consent for Commercial Visa except:

for Filipinos hired as private staff of diplomats;
for Filipinos sponsored by Kuwait Government;
for Filipinos taking professional accreditation examination in Kuwait;
for Filipinos attending Ministry of Labor-approved seminars or training; or
for Filipinos working in the oil field with three-month contracts.

REQUIREMENTS FOR AUTHENTICATION OF PSA/NSO DOCUMENTS, DIPLOMAS, TRANSCRIPT OF RECORDS, NBI CLEARANCE (YELLOW), DRIVER'S LICENSE CERTIFICATE FROM LTO, AND DOCUMENTS NOTARIZED IN THE PHILIPPINES

Personal appearance of the persons executing the document
DFA-Apostillized Birth Certificate/Marriage Certificate/Diploma/Transcript of Records/NBI Clearance/Driver's License Certification from LTO/notarized documents in the Philippines
Official Arabic translation of the document
Copy of passport and Civil ID, if any, of the applicant
Kuwait authorities require NBI clearances, diplomas and transcripts of records to be authenticated by the Kuwait Embassy in Manila after the DFA Apostillization
For documents notarized in the Philippines, a Certificate of Notarial Act from the Executive Judge must first be obtained in order for DFA to Apostillize the document
Only DFA-Apostillized Philippine documents will be accepted for attestation by the Embassy. Red-Ribbon documents shall not be accepted.
Payment of Fees:
- Regular fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250
Falsification of documents is a crime under Philippine laws and Kuwait laws
Falsified documents submitted to the Embassy shall be CONFISCATED outright and the names of the persons who submitted the said documents shall be REPORTED to the proper authorities for investigation
Anyone who submits a falsified document is presumed as the one who committed the falsification or is in connivance with the falsifier

REQUIREMENTS FOR PARENTAL TRAVEL PERMIT

Personal appearance of the persons executing the document
Duly filled-out Parental Travel Permit
Photocopies of the passports of the signing parent, of the person accompanying the child and of the child
Signed by the parent who will not be accompanying the child
Payment of Fees:
- Regular fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250

REQUIREMENTS FOR CERTIFICATION FOR THOSE APPLIYING FOR FAMILY/DEPENDENT VISA (VISA 22) IN KUWAIT

Personal appearance of the persons executing the document
Duly filled-out Certification
DFA-Apostillized PSA/NSO Birth Certificate or Marriage Certificate
Photocopy of the passport and residence visa of the sponsor
Photocopy of the passport of the person invited
Payment of Fees:
- Regluar fee: KD 8.125 per document (to be paid by applicant at the Embassy, in cash, Kuwait Dinar only)
- Expedite fee: KD 3.250

The Embassy currently does not issue multiple-entry Tourist Visas. All eligible Philippine Visa applicants can come to the Philippine Embassy to apply from 08:00 AM to 12:00 PM.

Nationals from 157 countries may enter the Philippines without a visa for tourism or business, with stays of 59, 30, 14, or 7 days, depending on their nationality and the Philippines' bilateral agreements with their country.

To confirm eligibility and the allowed length of stay for your nationality, please refer to the complete list of Visa Free Entry Countries.

Citizens of countries not included in the list will need to apply for a visa prior to travel. Below are the requirements.

REQUIREMENTS FOR PHILIPPINE TOURIST VISA

Personal Appearance
Duly filled-out Visa Application Form.
One recent ID picture (2x2 picture or passport size)
Copy of Passport, valid for at least six (6) months beyond the contemplated stay in the Philippines and valid Kuwait visa/civil ID
Copy of old/previous Philippine visas, if any
Invitation Letter
Hotel Booking
Round Trip ticket booking
Salary Certificate (with translated authorized signatory certificate)
Bank Statement
Additional documents may be required, if necessary
A single-entry visa is issued upon approval from the Department of Foreign Affairs if applicant is a restricted national under Philippine Visa Policy
Payment of Fees: (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
- KD 13.000 - Single Entry (3) months
- KD 3.250 - Expedite fee (for stamping of visa on passport)

Please allow 10-15 business days for the processing of Visa

NOTE: For Chinesse Applicants, it is required for the submission of Chinese Social Insurance Record Certificates. The Social Insurance Record Certificate must be registered for at least six (6) months to be at the time of the submission of the visa application. Exceptions to the abovementioned visa requirement will only apply to Chinese nationals currently enrolled in primary, secondary, or college education who will be required to submit proof of enrollment, and retirees above 55 years old.

For Passport Appointment at the Embassy (Sabah Al Salem Area), visit: https://www.passport.gov.ph/

For Passport Appointment at the VFS Global Passport Renewal Center (Kuwait City), visit https://visa.vfsglobal.com/kwt/en/phl or Walk-In at the VFS Global Passport Renewal Center (Kuwait City) from Sunday to Thursday, 09:00 AM to 05:00 PM

PROCESSING TIME AT THE EMBASSY OFFICE IN SABAH AL SALEM

PROCESSING/INTERVIEW: 8:00 AM - 1:00 PM
RELEASING: 08:00 AM - 3:00 PM (WAITING PERIOD: 30-45 DAYS)
Please check the Passport Ready for Release to check if your passport is already at the Embassy

Please Check on our later advisory for more information before visiting the Embassy.

Under Republic Act No. 8239, also known as the "Philippine Passport Act of 1996," a Philippine passport is a document issued by the Philippine government to its citizens requesting other governments to allow its citizens to pass freely, and in case of need to give them lawful aid and protection [RA 8239, Sec. (d)]. The acquisition of a Philippine passport is a privilege. The law recognizes the passport applicant’s constitutional right to travel. However, the State is also mandated to protect and maintain the integrity and credibility of the passport and travel documents proceeding from it. It is a function of our Philippine consular officers to pass upon claims for or resolve matters involving Philippine citizenship and, upon determination of such citizenship, to issue an applicant with a Philippine passport. The passport remains a property of the Philippine Government and should be surrendered to the State should it be demanded through a competent Philippine Government Official.

Filipino citizens are entitled to a Philippine passport. Filipino citizens who have acquired foreign citizenship are eligible to apply for a Philippine passport after reacquisition of their Philippine citizenship (Oath of Allegiance under RA 9225).

For more information, please visit the website of the DFA.

All documents not in English must be accompanied by an English translation.

For regular renewal (ePassport, Brown Passport, Green Passport, Maroon Passport without IC Chip Logo)

Confirmed appointment (To get a passport appointment: https://passport.gov.ph or https://visa.vfsglobal.com/kwt/en/phl)
Personal appearance on the date and time of confirmed appointment
Duly accomplished application form (Print the ePassport Application Form from the Global Online Appointment System).
Most recent Philippine passport - original and one (1) photocopy of the data page (page showing photo and complete name)
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Civil ID
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
Payment of fees: KD 19.500 (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
Additional supporting documents may be required as necessary (to avoid errors and discrepancies in encoding, we highly encourage you to bring your original and one (1) photocopy of your Birth Certificate (BC) in Security Paper issued by the Philippine Statistics Authority (PSA) if born in the Philippines or Report of Birth if born abroad)

For minor applicants (new and renewal)

Confirmed appointment (To get a passport appointment: https://passport.gov.ph or https://visa.vfsglobal.com/kwt/en/phl)
Personal appearanceon the date and time of confirmed appointment
Duly accomplished application form(FOR RENEWAL: Print the ePassport Application Form from the Global Online Appointment System).
Most recent Philippine passport - original and one (1) photocopy of the data page (page showing photo & complete name)
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Civil ID
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy (required for first-time applicants, may be required for renewal as proof of minor's relationship to parents)
- If entries are blurred or unreadable. transcribed Birth Certificate from the Local Civil Registry is required
- If born abroad, Report of Birth duly authenticated by PSA or registered by the Philippine Embassy in Kuwait within one year of applying for the passport
Personal appearance of either parent (if parents are married)
Marriage Certificate (MC) of parents in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy
- If entries are blurred or unreadable. transcribed Marriage Certificate from the Local Civil Registry
- If married abroad, Report of Marriage duly authenticated by PSA or registered by the Philippine Embassy in Kuwait within one year of applying for the passport
Passports of parents - original and one (1) photocopy of the data page (page showing photo and complete name)
Personal appearance of mother and one (1) photocopy of valid passport of mother (if parents are not married)
Payment of fees: KD 19.500 (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
Additional supporting documents may be required as necessary

For women who will change their surname to their married name

Confirmed appointment (To get a passport appointment: https://passport.gov.ph)
Personal appearance on the date and time of confirmed appointment
Duly accomplished application form (Print the ePassport Application Form from the Global Online Appointment System).
Most recent Philippine passport - original and one (1) photocopy of the data page (page showing photo & complete name)
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Civil ID
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
Marriage Certificate (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy
- If entries are blurred or unreadable. transcribed Marriage Certificate from the Local Civil Registry
- If married abroad, Report of Marriage duly authenticated by PSA, or personal (not PSA) copy of Report of Marriage registered by the Philippine Embassy in Kuwait within one year of applying for the passport
Payment of fees: KD 19.500 (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
Additional supporting documents may be required as necessary (to avoid errors and discrepancies in encoding, we highly encourage you to bring your original and one (1) photocopy of your Birth Certificate (BC) in Security Paper issued by the Philippine Statistics Authority (PSA) if born in the Philippines or Report of Birth if born abroad)

For married women who would like to revert to their maiden name

Confirmed appointment (To get a passport appointment: https://passport.gov.ph)
Personal appearanceon the date and time of confirmed appointment
Duly accomplishedapplication form(Print the ePassport Application Form from the Global Online Appointment System)
Most recent Philippine passport - original and photocopy of the data page (page showing photo & complete name)
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Civil ID
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
For women who are widowed, divorced, or whose marriage has been annulled, please present and submit copy of the appropriate document:
- If widowed:
  - Death Certificate of the deceased spouse, in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy; or
  - Death Certificate in English authenticated/Apostilled by the Ministry of Foreign Affairs in the country of death - - original and one (1) photocopy
- If marriage is annulled:
  - Annotated PSA Marriage Certificate or Report of Marriage - - original and one (1) photocopy; and
  - Certified True Copy (CTC) of Court Order effecting the annulment - - original and one (1) photocopy
- If divorced:
  - Certified True Copy (CTC) of the Divorce Decree in English duly authenticated by the Philippine Embassy or Consulate where the divorce was obtained or by the concerned foreign diplomatic or consular mission in the Philippines - original and one (1) photocopy
  - Certified True Copy (CTC) of Philippine Court recognition of foreign divorce decree - original and one (1) photocopy
  - PSA Marriage Contract or Report of Marriage with the annotation of the Divorce Decree - original and one (1) photocopy
  - For Philippine Court recognition of foreign divorce decree, please see link : https://psa.gov.ph/civilregistration/problems-and-solutions/annotation-effects-divorce-declared-foreign-country
Payment of fees: KD 19.500 (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
Additional supporting documents may be required as necessary (to avoid errors and discrepancies in encoding, we highly encourage you to bring your original and one (1) photocopy of your Birth Certificate (BC) in Security Paper issued by the Philippine Statistics Authority (PSA) if born in the Philippines or Report of Birth if born abroad)

Requirements for New (First-Time) Passport for Adults

Confirmed appointment (To get a passport appointment: https://passport.gov.ph)
Personal appearanceon the date and time of confirmed appointment
Duly accomplished application form for adults
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Philippine Government Issued ID. (Click here for the List of Acceptable IDs)
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and (1) photocopy
- If entries are blurred or unreadable. transcribed Birth Certificate from the Local Civil Registry is required
- If born abroad, Report of Birth duly authenticated by Philippine Statistics Authority (PSA) or registered by the Philippine Embassy in Kuwait
For married women, Marriage Certificate (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy
- If entries are blurred or unreadable. transcribed Marriage Certificate from the Local Civil Registry
- If married abroad, Report of Marriage duly authenticated by PSA or registered by the Philippine Embassy in Kuwait within one year of applying for the child's passport
Payment of fees: KD 19.500 (to be paid by applicant at the Embassy in person, in cash, Kuwait Dinar only)
Additional supporting documents may be required as necessary

For new (first-time) passports for minors, please refer to the section above for minor applicants.

Requirements for Replacement of Lost or Damaged Passport

Confirmed appointment (To get a passport appointment: https://passport.gov.ph)
Personal appearanceon the date and time of confirmed appointment
Duly accomplished application form
Most recent Philippine passport, if available - original and one (1) photocopy of the data page (page showing photo & complete name)
Proof of Philippine Citizenship - original and (1) photocopy of one of the following, if available or applicable:
- Civil ID and Philippine Government Issued ID. (Click here for the List of Acceptable IDs)
- Valid permanent/temporary residence card or work permit (if in the process of being applied for/renewed, please present proof of your pending application for your permit)
- Dual citizenship documents issued by the Philippine Bureau of Immigration or Philippine Embassy/Consulate General (Identification Certificate, Oath of Allegiance, and Order of Approval)
- Latest tourist visa
Affidavit of Loss (if lost passport) or Affidavit of Mutilation (if damaged passport)
Police report in English (for lost passport)
Birth Certificate (BC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and (1) photocopy
- If entries are blurred or unreadable. transcribed Birth Certificate from the Local Civil Registry is required
- If born abroad, Report of Birth duly authenticated by Philippine Statistics Authority (PSA) or registered by the Philippine Embassy in Kuwait
For married women, Marriage Certificate (MC) in Security Paper (SECPA) issued by the Philippine Statistics Authority (PSA) - original and one (1) photocopy
- If entries are blurred or unreadable. transcribed Marriage Certificate from the Local Civil Registry
- If married abroad, Report of Marriage duly authenticated by PSA or registered by the Philippine Embassy in Kuwait within one year of applying for the child's passport
Payment of fees: KD 48.750 if replacing damaged or lost ePassport
Additional supporting documents may be required as necessary

Travel Documents

The Embassy may issue emergency travel documents (TD) for Filipino citizens who lost their passports in Kuwait, or who do not have a valid passport, for one reason or another, and wish to travel to the Philippines but cannot wait for the issuance of a passport. The TD is valid for 30 days from issuance for direct, one-way travel to the Philippines ONLY.

For Adult

Duly accomplished application form
Two (2) recent passport size photo
Passport/Affidavit of Lost Passport and Philippine government issued ID/Civil ID
Police Report and its English translation (if visa is valid)
Schedule of Fees:
- Travel Document
  - KWD 9.750 ( Regular processing) - release after 3 days
  - KWD 3.250 (Expedite processing), additional fee - release after one (1) day
- Affidavit of Lost Passport
  - KWD 8.125 (Regular processing) - release after three (3) days
  - KWD 3.250 (Expedite processing), additional fee - release after one (1) day

For Minor

Duly accomplished application form
Two (2) recent passport size photo
Passport/ Affidavit of Lost Passport and Philippine government issued ID/Civil ID (if applicable)
Police Report and its English translation (if visa is valid)
Report of Birth
Passport of parents
Marriage Certificate of Parents, if applicable
Schedule of Fees:
- Travel Document
  - KWD 9.750 ( Regular processing) - release after 3 days
  - KWD 3.250 (Expedite processing), additional fee - release after one (1) day
- Affidavit of Lost Passport
  - KWD 8.125 (Regular processing) - release after three (3) days
  - KWD 3.250 (Expedite processing), additional fee - release after one (1) day

Important Reminders

Personal appearance is required for all applicants.
Incomplete requirements will not be processed.
Earrings, necklaces, false eyelashes, facial piercings, and contact lenses are not allowed during data capturing. Smiling with visible teeth is also not allowed.
Make sure to check the data in the computer monitor before affixing your signature to certify that the encoded information is accurate and correct. Your signature indicates your confirmation on the accuracy of the information contained therein. Once signed, any errors in the passport will no longer be the fault of the Embassy, which means the fee for the replacement of the passport will be shouldered by the applicant.
Only immediate family members are allowed to get the passport on behalf of the applicant. Immediate family members include father, mother, brother, sister, spouse and children of legal age with proper authorization letter.
Passport of a minor applicant shall be released to parents only or to an authorized representative with Special Power of Attorney.
Passports unclaimed after six (6) months will be cancelled per Department Order No. 37-03.
Please allow 4 to 6 weeks (45 days) waiting time after application for the release of your passport.
For claiming of new passports, we require presentation of your old passport for cancellation and original official receipt before we can release your new passport. If your name is on list of passports for release, please bring your old passport and receipt when you pick up your new passport at the Embassy.
Upon receipt, check all data in the new passport and affix signature on page 3.
The Embassy may require additional supporting documents as may be necessary, especially for applicants with dual citizenship and with foreign-sounding family names to prove citizenship.
Flight bookings should be made ONLY if passports are still valid for at least six (6) months beyond intended travel.